[Date]
[Employer] Employees:
You may recall, the [company name] became a “smoke free” institution on [date] as required by [organization] standards. As such, several areas across the [company name] were designated and identified as permitted, outside smoking areas. Over time, this policy has been modified to meet the needs of our patients, visitors, and the [City] community.
As a result of our continuing efforts to create a healthy workplace, [Employer] has, again, revised its smoking policy and will implement a plan to designate the entire [Employer] campus as smoke free for Faculty and employees. This designation will become effective on [date]. This new policy will include all employees and physicians who work on the [Employer] campus. Smoking will be prohibited both indoors and outdoors on all properties owned or leased by [Employer]. This new policy can be found on the Hospital portion of [website address].
In realizing our objective of designating the [Employer] campus a smoke free environment, we will implement steps to eliminate the number one cause of preventable illness in [state] and the United States: Smoking. The administrative team is requesting your assistance in implementing this new policy by informing your co-workers, staff, patients, and visitors of the upcoming change and by providing your positive support in this endeavor. Again, this change will take place on [Date].
Thank you for your continuing efforts to make [Employer] a healthy place to work.
Sincerely,
[Official's name]
[Official's title]
[Employer]